KWHotel software user guide
Additional modules
License
Rooms
Prices management
Calendar
Reservations
Customers
Meals
Services
Accounting
Customization
KWHotel web booking engine
KWHotel Free
KWHotel Standard
KWHotel Pro
Creating room base

You will learn:
1. How to create rooms and room groups
2. How to enter your room inventory
3. How to use advanced room settings

The manual is located here.

Creating hostel beds

You will learn:
1. How to create hostel beds and group them
2. How to enter your room inventory
3. How to use advanced room settings

The manual is located here.

Preparing rate plans

You will learn:
1. How to create rate plans
2. How to quickly adjust rates

The manual is located here.

Price per night / Price per person

WHAT SHOULD I PUT IN THE BASE PRICE AND PRICE PER ADULT?

Let us assume that:
1 person: 150 EUR
2 persons: 190 EUR
Difference: 40 EUR → type this amount as a “PRICE PER ADULT”
Base price: price for 1 person – difference = 150 EUR – 40 EUR = 110 EUR

As a result:
For 1 person: base price + price per person: 110 EUR + 40 EUR = 150 EUR
For 2 persons: base price + 2x price per person: 110 EUR + 2×40 EUR = 190 EUR

Customizing the calendar

You will learn:
1. What does the calendar consist of
2. How to customize it to suit your needs

The manual is located here.

Rooms filter

You will learn:
1. How to quickly find a particular room on the calendar

The manual is located here.

Group bookings filter

You will learn:
1. How to easily track a particular group reservation

The manual is located here.

Printing the calendar

You will learn:
1. How to print your calendar

The manual is located here.

Individual reservations

You will learn:
1. How to create individual reservations
2. How to add meals, services and products to them
3. How to settle reservations
4. How to issue fiscal documents

The manual is located here.

Group reservations

You will learn:
1. How to create group reservations
2. How to add meals, services and products to them
3. How to settle group reservations
4. How to issue fiscal documents

The manual is located here.

Private customer / Company data

You will learn:
1. Where can you add the private customer
2. How to assign a company to this customer

The manual is located here.

Joining reservations together

You will learn:
1. How to change an individual reservation into a group one
2. How to connect several reservations together

You can view the manual here.

Reservation statuses

You will learn:
1. What reservation statuses are available in the program
2. How to create additional reservation statuses

The manual is located here.

Managing the customer base

You will learn:
1. What customer information does KWHotel store and where
2. How to quickly find your customer in the program
3. How to add and modify data of your customer

The manual is located here.

Administering meals

You will learn:
1. How to prepare your meals
2. How to include them in the reservations
3. How to print a report for your kitchen

You can find the instruction here.

Handling services

You will learn:
1. How to prepare services
2. How to include them in reservations
3. How to manage the services calendar and add services through there

The manual is located here.

Managing accounting

You will learn:
1. How to adjust your accounting in KWHotel
2. How to issue documents in reservations
3. The contents of the Accounting module itself

The manual is located here.

Changing titles of documents

You will learn:
1. How to change titles of documents (Invoices)

The manual is located here.

Attaching receipts to invoices

You will learn:
1. How to assign receipts to invoices
2. Why is it important for receipts not to be issued independently from the invoice

The manual is located here.

Configuring bank account data

You will learn:
1. How to display your bank account data on fiscal documents

The manual can be located here.

Correcting tax

You will learn:
1. How to correct tax on the already created invoices

The manual is located here.

Cash accepted and cash released

You will learn:
1. What are cash / bank received and cash / bank released documents
2. What are the benefits of using such documents

The manual is located here.

Automatic remarks in the invoices

You will learn:
1. How to include automated remarks in your invoices

The manual is located here.

Exporting to Excel

You will learn:
1. How to export fiscal documents to Microsoft Excel

The manual is located here.

Inability to print documents

You will learn:
1. How to fix an inability to print documents

The manual is located here.

Modifying a registration card

HOW CAN I MODIFY THE CONTENTS OF THE REGISTRATION CARD?

In order to modify a registration card, please go to Tools –> Email –> Page 2 –> Automated booking confirmation settings. In the “For bookings after customer departure” please edit the “1” or “2” file. All changes are done within the built-in FastReport software – you can find its manuals in the Internet.

Placing logo on documents

HOW CAN I PLACE MY HOTEL LOGO ON THE DOCUMENTS?

First of all, create an image with your hotel logo and name it “logo”. The file must be in the .jpg format. Now copy that file to the main KWHotel foler –> Doc –> En (default: c:KajwareKWHotelDocEn

How to prepare to implement the KWHotel booking engine?

You can find the instruction here.

KWHotel Free Installation Guide

You can find KWHotel Free Installation Guide here.

KWHotel Standard Installation Guide

You can find KWHotel Standard Installation Guide here.

KWHotel Pro Installation Guide

You can find KWHotel Pro Installation Guide here.