The freedom of choice – more details on the Users module v.0.47

The development of KWHotel 0.47 is proceeding steadily towards the great final. Today we would like to shed you some more light on one of the most important improvements over the exisitng 0.46 release – the Users module.

The new version of the Users module gives you much flexibility in regards to creating different privilege levels. Below you will find the list presenting some of options that are already incorporated to KWHotel 0.47 update.


  • Introduction of the role management button – it allows you to create new types of users (such as Manager, Housekeeping Staff or anything you wish) as well as manage their exact privileges
  • Splitting the level of permissions between reports and the rest of the program – for instance, now you can determine the range of data and types of reports each user can access and generate
  • Each user can either edit or just view the given module / option
  • Grand modification of the interface – the placement of all buttons and their appearance has been rearranged for a more intuitive experience


  • Display / do not display the chosen module in the program (i.e. the Rate Plans module)
  • Determine, until when can the given user modify the fiscal document (always, up to 24 hours, never)
  • Determine how much can the given user modify in the reservation screen (price, date, rooms, payments, meals, products, number of people)
  • Prevent users from deleting documents and reservations
  • Allow users to set the housekeeping dates and include comments
  • Determine access to every single report in the program

New KWHotel Booking Engine has been released

After months of intensive development, our IT department has finished the new version of KWHotel Booking Engine. It will be constantly developed to provide you with more and more features as the time progresses.

Our module is currently available in English, German, French, Italian, Russian, Ukrainan and Polish.

You can see the video presenting our module in action – just click here!

It is the KWHotel Booking Engine, that was mentioned by Mariusz in his recent blog post. What are the benefits of deploying our system on your website?

  • It takes only basic knowledge to implement the KWHotel Booking Engine on your hotel website – save on the installation time and start attracting guests instead!
  • Your hotel can be easily booked via mobile phones and tablets – since the majority of transactions is now performed this way, you will be flexible for your customers and increase the chance of them booking your hotel!
  • The online booking engine is highly customizable – the colors and appearance can be adjusted using CSS styles, while room images and descriptions will ensure your guests are in love with your hotel from the first sight!
  • You can present your customers with the terms and conditions of your hotel and require to accept them – this way you can save yourself from misinformed guests` complaints.
  • Your guests will receive email messages describing the status of their reservation; these messages can be customized by you, meaning that each message can convey the feeling of your hotel and make it stand out from the competition.
  • Our Booking Engine comes with an intuitive web panel where you can set up the most important settings such as email messages, payment gateways or room images; simple configuration ensures you spend just the minimal amount of time to make your booking engine look and work perfect.
  • Automated payments using PayPal or ensure your guests have a convenient way of confirming their reservation. The easier the payment process, the higher the possibility of customer paying for a room in your hotel.
  • In contrast to other online booking solutions on the market, we do not gather any commissions for the reservations. You only pay an annual subscription fee and the whole revenue from reservations is yours!
  • KWHotel Booking Engine can be used alongside and YieldPlanet channel manager – this means you can automatically distribute prices and allotment from KWHotel Pro to all of your booking sources, greatly lowering the chance of overbookings and saving much time!

Update regarding KWHotel Web 2.0 module

KWHotel_Web_2.0If you read the blog entry about our goals for 2017, you have probably noticed that KWHotel Web will receive a major update this year.

Today we would like to shed more light on that topic. KWHotel Web 2.0 is designed to bring you many of the functions known from KWHotel Pro and let you access them from any mobile device or web browser you want to. Our Team has determined the two stages of this module`s development:

First step (Expected to be available in March / April 2017) will bring the following functionality:
– possibility to create individual reservations
– possibility to manage reservations on the calendar
– possibility to issue fiscal documents
– possibility to create rooms and room groups
– compatibility with the most popular web browsers and operating systems

After that, the second step will come in (Expected to be available in May / June 2017):
– possibility to create your own users in the Web panel
– possibility of a basic synchronization with and YieldPlanet
– possibility to create basic rate plans

If you are interested to receive a notification when the KWHotel Web 2.0 module will be ready (and receive a trial run as well), please write us at

KWHotel Help section gets a major update

KWHotel_HelpCenterWe have just updated the Help section of the website. What enhancements were implemented?

– manuals` layout was unified to grant a more pleasant read
– every manual was rewritten to provide you with additional information and easier study
– new manuals were included, allowing you to understand better all the program modules

Soon, we will begin to prepare the first video tutorials for you as well as introduce the manuals strictly related to the upcoming KWHotel 0.47 version. More on this update can be read here.

KWHotel 0.46.114 update is available now

KWHotel_UpdateNew, 0.46.114 update, is now live and can be obtained by opening KWHotel –> Help –> Update to BETA. Below you will find a list of improvements:

– Various improvements to the reports

Remember to visit our Facebook profile for more news regarding the new exciting KWHotel developments!

KWHotel 0.47 to feature a room out of order functionality

KWHotel_Out_Of_Order_FunctionalityWe have received many requests to introduce a “Room out of order” functionality in KWHotel. Now, I am happy to announce that this feature will make its` debut with the release of KWHotel 0.47.

How will it work?

If you do not wish your room to be sold for a specific amount of time, you will be able to add a special “Out of order” reservation. Such booking will not be included in the room statistics and will prevent any reservations from being made.

What can I include in such reservation?

For the time being, you can include the room number, remarks and date when it will be out of order.

Can I see it?

Of course, below you will find two screenshots, presenting the out of order creator and the grayed out reservations on the calendar.




Update 0.46.108 is live – download now!

Even with KWHotel 0.47 getting closer and closer to its` release, we are still working on additional enhancements for KWHotel 0.46 version.

New, 0.46.108 update, is now live and can be obtained by opening KWHotel –> Help –> Update to BETA. Below you will find a list of improvements:

– Rate plan and base price save fix
– Cash report for bank has been patched for KWHotel Standard
– Improved custom reservation fields creation
– Sales register report has been improved
– Booking confirmation sending has been improved
– Sending messages using the GMAIL mailbox has been fixed
– New booking confirmation variables + improved configuration
– Pro forma invoice update

Remember to visit our Facebook profile for more news regarding the new exciting KWHotel developments!

KWHotel 0.47 update – what’s new?

If increasing efficiency in your hotel is on your to do list for 2017, read what we prepared in the 0.47 release. This time you can expect not only bug fixing and improving existing features!

The core of 0.47 release is making the system more user friendly and providing more value for the hoteliers, through direct impact on revenue.

Therefore, you will get a possibility of integrating your KWHotel Pro with two revenue management systems – Booking Suite Rate Manager and YieldPlanet Price Optimizer. With these tools you can always be a step ahead of your competition!
As of January you will also receive possibility to export your invoices to one of the most popular, international accountancy programs – Quickbooks.
Also, KWHotel will now exchange data with a modern POS software (POSBistro). We are including in our scope one more channel distribution manager – FastBooking!
Of course, KWHotel itself also received new modules and features, among them long term reservation management.
Read the below changelog to learn the full details of 0.47 update.

New synchronizations = explosion of possibilities:

– Implemented synchronization with two revenue management systems – BookingSuite Rate Manager and YieldPlanet Price Optimizer.
No more guessing in rates planning! Now take aware decission, based on analysis of important factors (like competition prices, events, historical data and more) or put the system on auto-pilot to optimize your rates, thus income!
Synchronization with Quickbooks accounting software – now your invoices can be sent directly to Quickbooks now!
Support for credit card payments; first to be deployed in the KWHotel Booking Engine and later in KWHotel itself.  It will give the possibility to your clients to pay by credit card for their package.
Synchronization with FastBooking channel manager – simple and intuitive system to distribute your prices to most profitable channels.
Synchronization with Point-of-Sale system “POSBistro”. Now your hotel and restaurant can be billed in one system!

Brand new features:

Long-term reservation module for easier management of such reservations
Rate plan wizard so that managing rates is intuitive and simple
Booking confirmation wizard; newly created booking confirmations can be further edited and configured to be sent automatically
– Online bookings module which shows you all reservations downloaded from and channel managers
– Completely rebuilt Users module; new Permissions feature that allows to fully and in details manage roles of each individual program user
– Added price period wizard to the rate plans module
– Added meals wizard

Enhanced reporting and statistics:

– Implemented possibility to send automated reports and booking confirmations; they can be set up using multiple criteria
– More legible and informative layout of reports module
– New Housekeeping calendar and reports
– Improved the “Reservation – custom report”; it now contains additional fields, requested by the Users

Local language versions:

– Improved the Italian translation of the program
– Improved the English translation of the program
– Improved the Greek translation of the program

System overall efficiency:

Optimized data exchange between workstations (KWHotel Pro); it now takes no longer than 1-2 seconds
Redesigned interface to be more friendly and intuitive
– Added tooltips in the majority of program modules so that User is always aware what the given option does
– Significantly increased program performance

KWHotel in the cloud

We are strongly developing our cloud-based product KWHotel Web. See below what it gains with 0.47 update:
– Redesigned, friendly interface
– User management module
– Customer management functionality

Installation and setup:

– Rebuilt KWHotel Pro setup for much easier installation
– Facilitated the license loading and managing multiple properties on the same database
– Faster program startup


– Added support for reservation and customer import
– Added possibility to fully restore any deleted reservation, including its` history

Faster and safer synchronization:

– Improved the synchronization security in case of the channel manager or synchronization
– Faster data synchronization with channel manager and

Remaining enhancements:

– Additional logs in the program installation directory that allow you to monitor the program`s work
– Intelligent logging system; KWHotel will remember the last property you have logged to (in case of multiple properties on the same database)
– Improved the appearance and functionality of the registration card
– Added new options to the rate plans module for higher price flexibility
– Further improvements to the Statistics module for easier data analysis
– Added search filters to the Logbook module
– Added many enhancements to the Meals module
– Added new variables to customize your invoices
– Printouts can now be modified using a simple wizard
– Added possibility to create services for multiple days
– Added settings verification to KWHotel Booking Engine
– Added new messages and tooltips to KWHotel Booking Engine

The 0.47 release is planned for January, however please note, some features may arrive after initial release.

Imagine perfectly managed restaurant – now possible thanks to POSBistro synchronization!

posbistroPoint of Sale system synchronized with KWHotel

POSBistro is a mobile Point of Sale system designed to manage gastronomy in hotels and restaurants. Its` simple interface, attractive pricing and variety of features, make it a perfect choice for hoteliers who have a bar or restaurant in their facility.

How does it work?

When synchronization is enabled, creating a present reservation in KWHotel will send this information to POSBistro – there you can assign meals, beverages and other products to your guest which will then be transferred back to KWHotel for final billing. This will ensure efficient data exchange between different points of sale in your hotel.

How can I obtain it?

Synchronization is scheduled to arrive with the 0.47 update of KWHotel. However, we are looking for synchronization testers so if you are interested in trying it out before the official release, please let us know at

50% discount for every KWHotel version and extra modules! Last day of the Colorful Friday!

This50-discount-1 is the last day of the Colorful Friday sale!

How to get a 50% discount?
1. Place an order at
2. Type “#COLORFRIDAY” in the order remarks and wait for contact on our side!

Discount is offered for the first year license and additional modules. It does not include license renewal.
Our Colorful Friday will last until the very end of Friday (25.11.2016).