Make your work safe and reliable with a good choice of database

Learn more on how you may store your information in KWHotel. Make an informed decision to your advantage!

The most important characteristic of KWHotel, that we are proud of, is offering our customers the possibility to grow and expand. Not just from a business stand point, but your program as well. You may upgrade your KWHotel to a higher version (Standard/Pro) and to  a different number of rooms (10, 16, 28, 60, 100, 100+), buy a new module etc. You have options to grow and find the solution which works best for you and your business.

Choosing a server where you will store your information is by no means a permanent choice. There may be reasons to change the server, but it can also be a matter of just finding a solution that you feel more comfortable with.

To save your time, this blog post will present you with the different options we offer in storing your database. Hopefully, once acquainted with the advantages and disadvantages for each choice you will be more sure in your server or you will be able to make an informed decision when purchasing your KWHotel license.

We start with the Free and Standard editions

It may seem strange to group the limited version of our program with one which has access to all functionalities. But considering only the database, they are actually the same. Both work on one computer and store all data there. As a result, this is very beneficial to hotels working with an unstable Internet connection or with no Internet at all.

Pros:

• KWHotel will work offline, therefore no Internet connection is required
• No extra cost for hosting the database, thus you save money

Cons:

• The program can work only on one computer
• Limits on, which extra modules you are able to use.
• You must carry the database backup in case you need to switch computer
• If computer crashes, you may lose the information

Multiple workstations at your disposal

This version allows to work on multiple computers at the same time. This is done by connecting all stations to one information source. It can be an online MySQL server or a local MySQL or MS SQL server.

Setting it up locally…

This is similar to Free/Standard case. A local server is recommended to those with an unstable Internet connection. It will still allow you to work on many computers but without worrying about the Internet stability.

Pro:

• Computers share the information in real time, therefore speeding up communication.
• The server computer will work even offline, so you are safe from the Internet crash
• No extra cost for hosting the database, thus you save money

Cons:

• Computers are limited to one network.
• Limits on, which extra modules you are able to use.
• Setting up a new main/server computer on a different computer will require a transfer of the database.
• If the main/server computer experiences a malfunction, information may be lost

…or moving online?

The final alternative we offer is an online server. It requires a constant access to the Internet but allows to work from any location. Moreover, extra modules, such as KWHotel Web, work only with an online server.

Pro:

• Computers share the information in real time, therefore speeding up communication.
• You gain access to your PMS from any location.
• Setting up  KWHotel on a different computer is much easier
• Supports modules such as KWHotel Web and KWHotel Booking Engine
• Your information is safely protected online.
• You may use your own server to host the database.

Cons:

• KWHotel needs constant access to a stable Internet connection.

One choice to rule them all?

And this brings us to the final. To conclude, there is no “perfect” choice. Each decision applies well to a different situation. Nevertheless, please remember that this decision is not permanent and you can change it later.

Karolina